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Hello from AFLV!
We are just days away from AFLV Central/NBGLC, and AFLV West/NCGLC will be here before we know it! As a participant in the 2018 Assessment & Awards Program, there are some very special opportunities and responsibilities about which you need to know. We will also be available on site at the registration desk at the conference if you have any questions while checking in. If you have any questions please reach out to Awards@aflv.org.
First, we commend you for your decision to participate. Doing so proves dedication to improving your council’s effectiveness and overall impact. I hope you take full advantage of the special opportunities afforded to you here and fulfill each responsibility. Here are the details you need *Please note, AFLV West/NCGLC Applicants, we will update you with conference specific information as April approaches*:
• Written Feedback & Category Results – Your Awards & Assessment feedback is now available via your submission portal. Simply log into your account – click on My Applications – Complete – and View Scores (under action). You will be able to see the numeric scores of the judges along with their written comments in the Evaluation tab. These comments can be printed/downloaded and will also be available on your portal year-round for future council members to look at.
• Judges Consultation – You have the opportunity to spend time with an expert who reviewed your application. Sign up for this opportunity on the appointment calendar near the registration area. You’ll find the name of your judges on your score sheets. Please sign up to meet only with one of your two judges. We recommend you keep the representatives of your council to a small, manageable number (five or fewer). Consultations will occur on Saturday afternoon, between 1:45 and 5:20 p.m. in the Grand Ballroom 5-6 Prefunction Space (foyer). Consultation appointments must be made by noon on Saturday.
• Awards Ceremony & Rehearsal – Every council that has received a programming award in at least one category will be recognized during the Closing Banquet on Saturday night. There will be a master list of councils who received awards at the Awards Display in the Exhibit Hall. Rehearsal for the ceremony will begin promptly at 7:45-8:15 a.m. Friday morning in the Grand Ballroom (please note this time is different than in the past). You will receive an email the week of 2/5 to let you know if you need to be at the rehearsal. Every council being recognized should send one representative to that rehearsal; we will be finished in plenty of time for you to get ready for the banquet.
• Reserved Seating at the Closing Banquet – Every College/University that had at least one council apply for awards will have reserved seating for the Closing Banquet on Saturday. Reserved tables must be claimed by 7:15 p.m. This means at least one member of your delegation must be present at the reserved table at this time. Any unclaimed tables will be released promptly at 7:16 p.m. to general seating. No exceptions.
• Application Retrieval – Your applications will continue to be available online following both conferences. Please be sure you are sharing this information with future councils, just as you would have passed along a physical binder.
Thank you, again, and congratulations on your choice to participate in the 2018 Assessment & Awards Program.
- Intended for campuses who do not have only one combined governing council for all fraternities and sororities. Campuses with individual IFC, Panhellenic, MGC, and NPHC Councils must apply in the other divisions.
- Division I refers to councils with 2-5 chapters. Division II refers to councils with 6-12 chapters.
- Division III refers to councils with 13-20 chapters. Division IV refers to councils with 21 to 30 chapters. Division V refers to councils with 31 or more chapters.
- For Multicultural (including NALFO, NMGC, & NAPA, etc.) Greek Councils. Division I refers to councils with 1-9 chapters. Division II refers to councils with 10 or more chapters.
- For NPHC or Black Greek Councils. Division I refers to councils with 1-39 student members across all chapters. Division II refers to councils with 40 or more student members across all chapters.
- Division I is for Panhellenic Councils with 2-5 chapters. Division II refers to councils with 6-9 chapters.
- Division III refers to councils with 10-14 chapters. Division IV refers to councils with 15 or more chapters